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Position: Administrative Assistant - Houston, Texas (Posting #216)
Job Category: Administration
Job Posted: 7/22/2022
Description:


• Performs various general office administrative functions such as typing correspondence, filing, travel arrangements, mail distribution, company car maintenance, ordering kitchen & office supplies, arrange catering or office lunch reservations, etc.
• Schedules pickup/drop-off of storage boxes to and from offsite storage facility.
• Collects and processes invoices from AT&T, Comcast, Ford, FedEx, etc. each month. Communicate with such vendors on rate increases or discrepancies, as needed.
• Monitors and oversees the office main phone line.
• Applies for vendor and customer codes, to ensure timely system entries into SAP.
• Inputs individual and department expenses into SAP and issue Payment Instructions to effect payments, as per Company’s expense policies (travel, entertainment, and conference expenses, etc.)
• Assists with inter-department cost transfers into SAP. Share supporting backup documents and request proper approval from department heads, as needed.
• Fix-posts vendor invoices to accrued direct charges in SAP and issue Payment Instructions to effect payments to steel mills, freight forwarders, warehouses, etc.
• Notifies vendors of payment status; may also communicate with them on outstanding invoices.
• May assist in contract entries into SAP and obtaining proper approvals from GM or a designated manager.
• Assists in posting purchases and sales into SAP with proper backup documents, as per accounting policies.
• Assists in monthly inventory reconciliations for inventories held at warehouse/processor.
• Prepares/generates various reports utilizing SAP/Excel.
• Provides general support for the month end closing process, which may include reviews of general ledger accounts and aging reports for outstanding items.
• Performs various support to GM, Sales, Logistics Manager, Traffic and Accounting as necessary.
• Other duties as assigned
Valid DL.