Provides customer & admin support to business divisions/units by performing the
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Arranges warehousing and transportation. May negotiate rates with freight
forwarding companies and tracks deliveries/shipments to ensure timely arrival of
goods in compliance with import/export regulations. Prepares shipping documents
for customs clearance.
Tracks and maintains inventory levels, purchasing, shipping, or other records by
compiling data from contracts, purchase orders, invoices, and accounting records.
Prepares reports such as inventory balance, price lists, and shortages.
Manages material receipts from mills, reconcile inventory held at
processor/warehouse, track purchasing, shipping, or other records by compiling data
from contracts, purchase orders, invoices and accounting reports.
Prepares and issues documentation in accordance with Letters of Credit requirements
or contract terms.
Coordinates settlement complaints with insurance department, processor, and mill
technical services staff.
Contacts customers/suppliers frequently to answer questions, resolves general
problems, and provide/receive general information.
Maintains vendor/customer accounts ensuring timely payment and receipt of invoices
via SAP/excel. Effects payment to vendors (inland freight, storage, FedEx deliveries
Prepares/generates accounting and other related reports via SAP/excel. Processes
commission payments to other branches.
May input purchases/sales, individual and department expenses into SAP. Maintains
accounts receivable/payable via SAP/Excel.
Compiles and processes financial information to prepare accounting entries and
document business transactions. Prepares and reviews month end journal entries and
accruals and provides general support for the month end closing process.
Reviews general ledger and aging reports for outstanding items. Prepares account
reconciliation. Assists in account reviews and reports on accounts receivables.
Inventory and other major accounts for valuation and compliance with accounting
policies and procedures.
Performs various general office administrative functions such as typing
correspondence, filing, answering phones, travel arrangements, mail distribution, etc.
Other duties as assigned
KNOWLEDGE AND SKILLS:
Customer service experience required, including the ability to recognize and satisfy
customer requirements and expectations in daily business. Demonstrated ability to learn
and adapt to using integrated accounting and material management software. Experience
working with SAP preferred. The ability to work independently and troubleshoot
problems. Excellent communication skills both verbal and written, organizational skills,
and computer skills (Microsoft Office applications, SAP, etc.)
EDUCATION AND WORK EXPERIENCE:
Bachelors degree and 3 years relevant experience
Usual office working conditions